(Please note this information is provided for your information and does not make anyone other than YOURSELF legally responsible for actions that resulted in immigration not being accepted. It is provided to help you in your information gathering process upon relocating to the Netherlands.)
AUTHENTICATION OF OFFICIAL U.S. DOCUMENT FOR USE IN FOREIGN JURISDICTIONS:
Foreign countries often require "official" documents to be "authenticated"
before such documents will be accepted in the foreign jurisdiction. An
"authentication" is a governmental act by which a designated public official
certifies to the genuineness of the signature and seal and the position of the
official who has executed, issued, or certified a copy of a document.
In 1981, the Convention Abolishing the Requirement of Legalization for Foreign
Public Documents entered into force in the United States. Under the
Convention, signatory countries (including the United States) agreed to
mutually recognize each other's "public documents" so long as such documents
are authenticated by an apostille, a form of internationally recognized
notarization. The apostille ensures that public documents issued in one
signatory country will be recognized as valid in another signatory country.
The apostille, which is a French term for "certification", is issued by a
designated government official of the country (or sub-national government
unit) that issued the document to be authenticated. The sole function of the
apostille is to certify the authenticity of the signature on the document in
question; the capacity in which the person signing the document acted; and the
identity of any stamp or seal affixed to the document. The apostille either
must be attached as an annex to the official document or placed on the
document itself by means of a stamp. The form of the apostille is prescribed
in the Convention and is mandatory. (A copy of the form is reproduced on the
For the purposes of the Convention, "public documents" that may be
authenticated by an apostille include documents issued by judicial
authorities, including those emanating from public prosecutors, court clerks,
and process servers; administrative documents; and official certificates
affixed to documents signed by persons in their private capacity, such as
official certificates recording the registration of a document, notarial
authentications of signatures, etc. Documents executed by diplomatic or
consular agents, or administrative documents relating to commercial or customs
operations, may not be authenticated by an apostille.
Authorities in the United States that are competent to issue apostilles
include the Authentication Office of the U.S. Department of State; clerks of
U.S. federal courts; and secretaries of state for most U.S. states (for
Alaska, Hawaii, and Utah, the office of the Lieutenant Governor). Diplomatic
and consular officials at U.S. embassies, consulates, or missions may issue
apostilles in certain circumstances when requested by a foreign governmental
(Convention de La Haye du 5 octobre 1961)
1. Country : _____________________________________________
This public document
2. has been signed by _____________________________________
3. acting in the capacity of _________________________________
4. bears the seal/stamp of __________________________________
5. at ___________________________ 6. the __________________
7. by ____________________________________________________
8. No. ___________________________________________________
For additional information, contact the Authentication Office of the U.S.
Department of State (202/647-5002), the clerk of the nearest U.S. federal
court, or the office of the secretary of state in your state capital.
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